The Export Menu provides you the option to export the selected cells into various file formats making it flexible to share your data, document and integrate with other systems.
Export Options
- Export to JSON:
- Converts your selected range of cells into a structured JSON format.
- Each row is represented as an object, with column headers as keys and cell values as values.
- Export to PDF:
- Creates a PDF document from the selected range.
- The exported content retains the formatting, including fonts, colors, and borders.
- Export to CSV:
- Saves selected range as a CSV file, ideal for use in spreadsheets and databases.
- Each row corresponds to a line, with cell values separated by commas.
- Export to Word:
- Exports the selected range into a Word document (.docx).
- Each row in the exported document is represented as a table row.
- Export to HTML:
- Saves the range as a plain HTML file where the range is displayed as an HTML table.
- Export to Text:
- Saves the range as a plain text file, with selected delimiter such as:
- Tab (\t) – Separates data by tabs, creating a table-like format.
- Comma (,) – Standard for CSV files, separating columns with commas.
- Pipe (|) – Often used in log files, separating data fields.
- Semicolon (;) – Common in European CSV files, where commas are used for decimals.
- Colon (:) – Used in key-value pairs, separating keys from values.
- Space ( ) – Simple delimiter; may cause issues if data contains spaces.
- Dash (-) -Sometimes used in logs or custom exports.
- Slash (/) -Used in date fields or URLs.
- Backslash (\) – Rare; mainly used in file paths and coding.
- Tide (~) – Useful in complex data exports.
- Caret (^) – Used in legacy systems or specific data processing.
- Asterisk (*) – Common in proprietary formats.
- Double Pipe (||) – Used in SQL or data exports.
- Double Slash (//) – Used in URLs and log entries.
- Hash (#) -Common in configuration files and comments.
- Saves the range as a plain text file, with selected delimiter such as:
- Export to XML:
- Creates an XML file where the cell data is nested in structured XML tags.
- Each row becomes an XML element, with cell values as child nodes.
How to Use
- Select the range of cells which you want to export in your worksheet.
- Click on the desired format to Export under Export Menu.
- A dialog box will appear where you can select the folder and enter the file name.
- Click the Save button and after saving, you will see a confirmation message.
- If any empty cells are selected, the tool will still generate the file with appropriate placeholders or an empty structure. This is advantageous for scripting or testing.
Key Features
- Dynamic Save Options: Allows you to select the desired directory and file name for saving.
- Error Handling: Handles null ranges gracefully by exporting valid but empty structures.
- Cross-Compatibility: Ensures exported files are usable across various platforms and systems.
- Retains Formatting (where applicable): Formats like PDF, and Word preserve cell formatting, while text-based formats focus on clean and structured data representation.
Advanced Scenarios
- Report Automation: Generate PDF or Word reports directly from Excel data for sharing with clients or stakeholders.
- System Integration: Export JSON or XML for use in web applications, APIs, or databases.
- Backup & Documentation: Save data snapshots in CSV or Text format for archival purposes.
- Web Development: Use the HTML export to embed Excel tables in websites quickly.
Advantages
- Flexibility in File Formats: Offers a wide range of formats suitable for different purposes.
- Graceful Null Handling: Allows creating placeholders or testing workflows without requiring valid data.
- Efficient Workflow: Saves time by integrating data export directly into Excel.
The Export Menu bridges the gap between Excel data and other platforms, enabling users to quickly convert their work into desired formats without leaving Excel.