The Consolidate Worksheets menu offers advanced features to merge data from multiple worksheets within a workbook into a single summary sheet. This is useful for analyzing combined data, creating summary reports, or preparing data for dashboards.
Features
- Consolidate Visible Sheets
Merges data from all visible sheets in the current workbook into a single new sheet named “Consolidated.” If a sheet named “Consolidated” already exists, it adds suffixes like (1), (2), etc., to avoid name conflicts.
- New columns found in any sheet are automatically added to the consolidated sheet.
- Data is appended row-wise, maintaining the structure of each sheet.
- Combine Sheets with Different Headers
Combines data from all sheets where column headers match across different worksheets. This creates a more refined and precise data merge, ensuring only matching headers are considered.
- The resulting data is stored in a new default sheet (e.g., “Sheet3”, “Sheet4”).
- Columns not matching are ignored to maintain data consistency.
How to Use
- Consolidate Visible Sheets
- Ensure that only the sheets you want to consolidate are visible.
- Click the Consolidate Visible Sheets button.
- The tool will:
- Create a new sheet named “Consolidated” (or “Consolidated(1)” if it already exists).
- Append data from each visible sheet, automatically adding new columns found in different sheets.
- A confirmation message will appear once consolidation is complete.
- Combine Sheets with Different Headers
- Make sure your workbook contains multiple sheets with matching column headers.
- Click the Combine Sheets with Different Headers button.
- A new sheet (e.g., “Sheet4”) will be created:
- Only matching headers will be used.
- Data from all sheets will be appended under the corresponding columns.
- A success message will pop up once the task is done.
Key Features
- Each folder name is based on your selected cell values making it dynamic folder naming and supporting alphanumeric names and symbols (within operating system constraints).
- If any folder name contains invalid characters (e.g., \, /, :, *, ?, “, <, >, |), the tool will automatically alert you on the same and skip.
- Allows you to select the directory where folders will be created, ensuring flexibility.
- Gives a warning if any folder already exists to prevent accidental overwriting.
Benefits
- Saves time and effort by automating the data merging process.
- Dynamic handling of different headers ensures accurate data alignment.
- Prevents overwrites by managing sheet names intelligently.
Use Case Scenarios
- Monthly sales reports consolidation: Merge sales data from individual regional sheets into one.
- Data preparation for dashboards: Combine all data with consistent headers for visualization.
- Survey responses: Aggregate survey results from multiple sheets into a single master sheet for analysis.
These features provide comprehensive tools to make managing data across multiple worksheets efficient and error-free.